Hope for the Future is not required to register with the ICO under GDPR but respects in full the principles enshrined in it. We aim to adhere to best practice in the handling of any personal data supplied to us, including through your use of the online forms on this Web site or those provided for our use by third parties.
We only hold and process personal data in order to provide an effective service. We do not pass on any personal data to third parties except as part of a contract to provide services on behalf of Hope for the Future (as detailed below) or where clearly required for financial or regulators’ purposes such as the audit or independent examination of Hope for the Future ‘s accounts, or for gift aid tax claims to the Inland Revenue.
Why we hold and process your data
We hold and process the data you supply in order to:
· Keep you informed about news, events and activities of Hope for the Future via our Monthly Newsletter
· Request information for specific purposes related to your contact with/ involvement in our work, networks and event attendance.
· To contact you for specific fundraising purposes.
How we hold and process your data
We hold your details electronically in our supporters database. Our supporters database is held on GDrive with access restricted to authorised personnel via a password protected log-in. We have reviewed GDrive’s data security standards and confirmed that these provide high standards of protection for the data hosted.
How long we will hold your data for
We will normally hold your data for a period of 3 years at which point we will contact you to check the data is current and ask if you want to remain on our supporters list.
It will then be removed from the current version of our supporters database and securely archived in an encrypted backup for a further period of 6 years to comply with our audit and HMRC rules, after which it will be permanently deleted.
We will only transfer your data to third parties in order to deliver the below services to you. Should an instance occur where Hope for the Future needed to transfer your data, your permission would be explicitly sought out beforehand.
You have a number of rights under the General Data Protection Regulation (GDPR), including the right to access your data, the right to restrict or object to further processing and the right to complain to the Information Commissioner’s Office.
To make a request regarding your data contact the office via firstname.lastname@example.org
If you do not wish to disclose your contact details, or you wish your data to be removed, Hope for the Future will be unable to provide any services to you.
Hope for the Future, The Workstation, 15 Paternoster Row, Sheffield, S1 2BX
0114 312 2619